Smart Expense Management, Data‑Driven Analysis, Document Storage, Take‑Offs & Accounting.
See Profit Earlier.

Upload invoices, quotes, job cards, credit notes, receipts and plans—QSavvy captures every header field & line item (not just summary totals) into a unified, searchable cost & pricing dataset.

Link spend to projects, suppliers, staff, vehicles & tools. Create and convert sales documents (quote → job card → invoice → credit note) in one click with type‑ahead line items, sections, cost + markup pricing and instant PDF/Excel/email actions. Automatically surface anomalies, price increases, duplication, leakage, theft signals, bulk purchase & negotiation opportunities. Containerize expenses by project/asset, track usage & allocations, run layered surveyor take‑offs with auto‑count for faster BoQs, and keep every supporting file in a unified vault instead of scattered drives.

Sign Up & Save 60% (2 Months) Calculate Your Savings Plans & Pricing Questions? FAQ →

Sign‑up bonus: Sign up and use coupon code SIGNUP60 within 72 hours to get 60% off your first two months (applies to the initial purchase and the first automatic renewal). Enter the code on your profile subscription page at checkout. Upgrade, downgrade or cancel anytime.

Powerful expense management

Project & supplier analytics

Plan take‑offs

Unified vault

Accounting docs: Quotes → Job Cards → Invoices → Credit Notes

Manual Tracking Is Costing You Margin

Dispersed invoices, late reconciliations, missed price changes, and disconnected measurement tools erode profitability.

Before QSavvy

Scattered PDFs & drives
Spreadsheet fatigue
Slow supplier reconciliation
Unseen margin leakage
Inconsistent / unbranded documents
No live margin insight; manual rework

After QSavvy

Every document searchable
AI line-item capture
Live project & supplier spend
Accurate BoQ & faster quoting
Professional quotes, job cards, invoices & credit notes
Instant line-item margin & profit visibility while you build

Everything In One Platform

Expense Intelligence

Upload invoices, quotes, receipts & credit notes. AI extracts headers & every line item automatically.

Full spend visibility
Duplicate & anomaly detection
Historical price lookup for faster quoting
Allocate to project, supplier, staff, vehicle

Accounting (Documents)

Lightweight sales documents with one‑click conversions—quotes → job cards → invoices → credit notes—plus email sending and exports.

Customers, products & services with cost + markup %
Type‑ahead line items and sections
Send, preview and export to PDF/Excel
Customer email history saved with docs

Project Summaries

Granular project cost dashboards with variance & cost-per-square benchmarking.

Spot missing / inflated costs
Track actual vs quoted
Instant monthly views
Export & share

Supplier Management

Live supplier balances, performance patterns & reconciliation accuracy.

What you owe right now
Price change alerts
Error & duplication prevention
Better negotiation leverage

Vault

Secure, project-specific storage for plans, contracts, certificates & approvals.

Central source of truth
Notes & collaboration
No external drives needed
Fast retrieval

Surveyor (Take‑Off)

Measure directly on plans. Populate BoQ with live updating measurements.

Line, area, counts & auto-count
Layered trades & scaling
Real-time legend & sync
Excel export

Profit Optimization

Identify savings opportunities & margin risks early across projects & suppliers.

Top line-item spend analysis
Cost trend monitoring
Spend concentration insights
Actionable purchasing data

Unified Data Core

Every header field & line item lands in a structured, queryable dataset powering deep analytics & forecasting.

Normalized cross‑document schema
Instant historical price & usage queries
Multi‑dimension filtering (project / supplier / asset)
Drives dashboards & alerts automatically

Completeness Review

Systematic review workflows ensure nothing missing—documents, measurements, allocations & conversions.

Unprocessed & orphan doc surfacing
Project coverage & allocation checks
Conversion status (quote → job → invoice)
Exception & gap highlighting

Immediate, Measurable Impact

Turn reactive cost chasing into proactive financial control. QSavvy pays for itself by revealing pricing variances, preventing duplication, and accelerating estimating.

Calculate Your ROI

-60%

Admin time

+80%

Quotation speed

20h/mo

Lookup time saved*

100%

Doc traceability

24/7

Access anywhere

0

Lost invoices

*Estimated hours saved per month vs phone/email chasing for past prices, quantities & documents (median active account, rolling 90 days).

What Teams Are Saying

“We shave huge time off tendering—every past purchase & price is already captured so quoting is fast and confident.”

Senior Estimator

“QSavvy highlighted two vehicles costing 30% more per km—we would have missed it without per‑vehicle expense tracking.”

Fleet Controller

“The auto‑count on plans is a game changer—circle once and it finds every instance. Our take‑offs are noticeably faster.”

Lead Quantity Surveyor

“Tracking PPE & gear allocations stopped quiet over‑ordering—stock levels and accountability are finally clear.”

HSE Coordinator

“Bulk purchasing became obvious once we saw our top 20 items—supplier negotiations shifted in our favor.”

Procurement Lead

“Project profitability is clearer—live supplier & project views replaced weekly spreadsheet chasing.”

Commercial Manager

“Being able to comment on each document means anyone can jump in and instantly see context—no more guessing file names.”

Project Coordinator

“Having every line item searchable changed how we negotiate—suppliers can’t hide increases anymore.”

Procurement Lead

“QSavvy cut our month‑end reconciliation from days to hours and surfaced supplier pricing changes we had missed.”

Operations Manager

Sign Up & Save 60% (2 Months)

Frequently Asked Questions

You can upgrade, downgrade or cancel at any time directly from your profile / subscription page—no emails or calls required.

Most teams start with the Standard package. If you hit limits sooner than expected you can upgrade instantly. If you finish a billing period with lots of unused capacity you can downgrade. Adjust either direction whenever it fits.

If you reach your subscription limit early you can purchase an additional package (of any size) or switch plans immediately. You’re never locked to only the current plan. The system will alert you to any remaining credits before confirming.

Use manual entry for very simple documents (e.g. single‑line fuel receipts). For multi‑line invoices or anything with many items, use auto upload so every header & line item is captured instantly—saving time where it matters most.

The Vault centralizes project documentation so you can reduce or eliminate external drives for project‑related items.

Take Control of Project Profitability

Unify spend, documents & measurements. Surface savings. Quote faster.