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Expense intelligence, project planning, take‑offs and accounting in one connected platform

One place to manage your expenses, accounts, projects and take‑offs.

Upload expenses, extract headers and line items, build structured datasets and turn them into analytics, benchmarking and faster project decisions. QSavvy keeps accounting, workflows, secure storage and digital take‑offs connected when you need them so you can see where money goes and control costs with confidence.

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Use code SIGNUP70 to get 70% off your first five months. Cancel anytime.

Quick overview

What QSavvy gives you on day one

Create

Site Instructions → Quotes → Job Cards → Invoices → Credits

Capture

Invoice headers + line items (not just totals)

Control

Analytics, datasets, project and supplier views for faster decisions

Measure

Digital take‑offs to measure and count up plans

View plans & pricing →

AI document parsing

Extract data from PDF, Word, Excel/CSV, images, text and handwriting.

Digital take‑offs

Measure and count plans digitally; linear, area, count and auto‑count.

Databases & export

Understand your expenses at a granular level and spot theft, loss and variations in an instant.

Accounting & workflow

Full Ledger + one‑click site instruction → quote → job → invoice → credit, with margin and templates.

Secure storage

Containerized storage for all items related to projects, suppliers and staff.

Analytics & dashboards

Cost, profit, variance and trends, expense vs revenue by project or global.

Benchmarking

Top items purchased, per‑square comparisons and pricing insights.

Teams & controls

Roles, scheduling, approvals, audit controls, supplier balances and statement checks.

A lot less pain and a lot more time and money

One place for expenses, documents, projects, analytics, take‑offs and accounting; without the spreadsheets, phone calls and “where’s that file?” chaos.

Create your account

One platform, not five

Expense capture, project tools, document handling, datasets, take‑offs and accounting all stay connected in one place.

Stop phoning for pricing

Search your database of recent purchases to get instant supplier pricing and quote faster.

Files you can actually find

No more scattered drives or paper folders, everything saved in one searchable, filterable vault (and you save on extra storage too).

AI that makes data usable

AI parsing and extraction turns invoices into global and project‑specific datasets you can actually work with.

Know where your money goes

Insightful analytics: cash flow, revenue vs expenses, cumulative profits, conversion rates, projected revenue, top expense items and per‑project comparisons.

Negotiate with receipts

Use your purchase history and benchmarking to make smarter buying decisions and back supplier negotiations with real numbers.

Catch loss and variations fast

Review tools help detect theft, loss and unexpected variations early before they become expensive surprises.

Stop printing plans

Use digital, automated take‑offs (with layering) so you don’t waste money printing plans for work you might not win.

Look professional by default

Manage teams and schedule work on an interactive calendar so your planning stays clear and consistent.

Speed up approvals (and getting paid)

Generate custom links for staff to create site instructions built to streamline variation approvals and protect margin.

Keep assets accountable

Containerized tracking for staff, vehicles and tools helps prevent abuse and keeps clean records.

Invoices in by email

Forward invoices to documents@documents.qsavvy.app to add them to your account or upload directly from your computer.

Calculate ROI in seconds

QSavvy saves teams hundreds of hours a year by reducing time wastage, operational inefficiencies and direct losses.

This calculator estimates time and money saved from document processing (line‑item capture) only and does not include additional savings from better buying decisions or theft, loss and variation detection.

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Hours

Saved on retyping and chasing

Prices

Found instantly for quoting

Trace

Document → line item → export

Less drift

Spot duplicates & anomalies

Faster

Quote → job → invoice flow

Cleaner

Less admin, more control

What Teams Are Saying

“We shave huge time off tendering every past purchase & price is already captured so quoting is fast and confident.”

Senior Estimator

“QSavvy highlighted two vehicles costing 30% more per km, we would have missed it without per‑vehicle expense tracking.”

Fleet Controller

“The auto‑count on plans is a game changer, circle once and it finds every instance. Our take‑offs are noticeably faster.”

Lead Quantity Surveyor

“Tracking PPE & gear allocations stopped quiet over‑ordering so stock levels and accountability are finally clear.”

HSE Coordinator

“Bulk purchasing became obvious once we saw our top 20 items and supplier negotiations shifted in our favor.”

Procurement Lead

“Project profitability is clearer and live supplier & project views replaced weekly spreadsheet chasing.”

Commercial Manager

“Being able to comment on each document means anyone can jump in and instantly see context so we have no more guessing file names.”

Project Coordinator

“Having every line item searchable changed how we negotiate, and suppliers can’t hide increases anymore.”

Procurement Lead

“QSavvy cut our month‑end reconciliation from days to hours and surfaced supplier pricing changes we had missed.”

Operations Manager

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Frequently asked questions

You can upgrade, downgrade or cancel at any time directly from your profile / subscription page, no emails or calls required.

Most teams start with the Standard package. If you hit limits sooner than expected you can upgrade instantly. If you finish a billing period with lots of unused capacity you can downgrade. Adjust either direction whenever it fits.

If you reach your subscription limit early you can purchase an additional package (of any size) or switch plans immediately. You’re never locked to only the current plan. The system will alert you to any remaining credits before confirming.

Use manual entry for very simple documents (e.g. single-line fuel receipts). For multi-line invoices or anything with many items, use document uploads so every header & line item is captured instantly, saving time where it matters most.

The Vault centralizes project documentation so you can reduce or eliminate external drives for project‑related items.

Ready to bring your expenses, projects and take‑offs together?

Start with the tools that give you better cost visibility, then use the connected workflows that fit your business.

Start with 70% off View pricing

Need more info? support@qsavvy.app